Privacy Policy

This draft describes how Guardian Expense handles personal data. It reflects how the product works today and will be finalized with counsel.

What we process

• Account details: name, work email, role, operating company.
• Expense data your company enters: receipts, merchants, amounts, dates, comments and approval history.
• Technical data needed to run the service securely (for example sign-in events).

How receipts are handled

Receipt text is recognized on your device. Photos are re-encoded to remove location metadata before upload, stored privately and only shown to the owner, their approver and administrators.

Who can see your data

People in your company according to their role. Our staff can see company-level information (such as company name and number of users) to provide support and billing, but not your expense data.

Your browser

The web app keeps expense data in memory only and stores no tracking cookies. A theme preference may be saved in your browser.

Retention and your rights

Retention follows your company's settings and legal requirements. To exercise your rights, contact your company's administrator or sales@guardianexpense.com.